Northern Illinois Association of Teachers of Mathematics (NIATM)

Affiliate of Illinois Council of Teachers of Mathematics (ICTM)

BYLAWS OF THE NORTHERN ILLINOIS ASSOCIATION OF TEACHERS OF MATHEMATICS

ARTICLE I          ELECTION AND TENURE OF OFFICE

 Section 1.              Election Procedure: The President, Vice President, Secretary, Treasurer, one (1) Director 6-12, one (1) Director 13+, and one (1) Director At Large shall be elected at the Annual Business Meeting of NIATM.  Those in attendance shall cast their ballots during the meeting.  Those unable to attend may cast an Official Ballot prior to the opening of the meeting.  Official Ballots shall be mailed to all members in the mailing announcing the Annual Business Meeting.  Ties shall be broken by recasting ballots at the meeting until such tie is resolved.

 Section 2.              President:  The President shall be elected by a plurality of those voting in the election.  The term of office shall be one (1) year or until a successor takes office.

 Section 3.              Vice President:  The Vice President shall be elected by a plurality of those voting in the election.  The term of office shall be one (1) year or until a successor takes office.

 Section 4.              Past President: The Past President shall be the most recent previous President.

 Section 5.              Treasurer:  The Treasurer shall be elected by a plurality of those voting in the election.  The term of office shall be one (1) year.

 Section 6.              Secretary:  The Secretary shall be elected by a plurality of those voting in the election.  The term of office shall be one (1) year.

 Section 7.              Directors:  Nominees to the respective grade level Directorships must be active in or retired from the grade levels they seek to represent.  Nominees for Director At Large may come from any grade level.  The Directors shall be elected by a plurality of those voting in the election.  Each term of office shall be two (2) years.

 Section 8.              Editor:  The Editor shall be appointed by the Board for a term of one (1) year.  There shall be no restriction on the number of terms the Editor can serve.

 Section 9.              NCTM Representative: The NCTM Representative shall be appointed by the Board for a term of one (1) year.  There shall be no restriction on the number of terms the NCTM Representative can serve.

 Section 10.            Vacancies:  All vacancies of Officers or Directors shall be filled by the Board.  Any position so appointed shall serve to the normal expiration of the term.

ARTICLE II        DUTIES OF THE BOARD MEMBERS

 Section 1.              Board:  The Board shall have general supervision of the activities of NIATM.  It shall authorize the expenditure of funds, set the annual dues for members, approve the locations, menus, and speakers for the Dinner/Speaker Meetings, approve the agenda for the Annual Business Meeting and Special Business Meetings, approve the slate of nominations for Officers and Directors, appoint the NCTM Representative, Editor, and Ex-Officio Directors, fill vacancies of Officers and Directors, establish ad hoc committees as needed, and approve committee memberships.

 Section 2.              President:  The President shall preside at all Board Meetings, the Annual Business Meeting, Special Business Meetings, and shall either preside or appoint the presider for each Dinner/Speaker Meeting.  He/she shall serve as the ICTM Representative, and shall be responsible, along with the Publicity Committee, for the content of all external correspondence.  He/she shall be an ex-officio member of all committees.

 Section 3.              Vice President:  The Vice President shall assist the President, act for the President in the absence of the latter, chair the Nominations Committee, and serve as official representative of NIATM when requested to do so by the President.

 Section 4.              Past President: The Past President shall serve as an advisor to the Board and shall serve on the Publicity Committee.  He/she shall perform duties as requested by the President.

 Section 5.              Treasurer:  The Treasurer shall maintain all the financial records of NIATM.  He/she shall record all dues, other income, and expenditures, keep the NIATM checking account balance up-to-date, and be responsible for transacting all Dinner/Speaker Meeting reservation details.  The Treasurer, or his/her designee, shall maintain a complete listing of Regular Members and a comprehensive publication mailing list.

 Section 6.              Secretary:  The Secretary shall record the minutes of all Board Meetings, Special Business Meetings, and the Annual Business Meeting, shall supply such minutes to the Board, and shall keep a long-term file of all such minutes and pertinent correspondence.  He/she shall chair the Publicity Committee and perform any other duties requested by the President.

 Section 7.              Directors:  The Directors shall represent their respective constituents at all Board meetings.

 Section 8.              Editor:  The Editor shall be responsible for the production and distribution of all major publications as directed by the Board.  He/she shall serve on the Publicity Committee.

 Section 9.              NCTM Representative: The duties of the NCTM Representative shall be to inform NIATM members about the services and materials available through NCTM, inform members about locations and dates of NCTM Regional and Annual Meetings, inform members about issues of import to mathematics education, represent NIATM at NCTM meetings, and handle NCTM public relations at the local level.

 Section 10.            Ex-Officio Directors: The Ex-Officio Directors shall serve as advisors to the Board and shall enjoy full voting privileges.

 ARTICLE III      DUES

The amount of annual dues for members of NIATM shall be set by the Board.

ARTICLE IV       MEETINGS

 Section 1.              Authority:  Board Meetings, the Annual Business Meeting, Special Business Meetings, and Dinner/Speaker Meetings shall be called by the President with the consent of the Board.

 Section 2.              Board Meetings: The Board shall meet from time to time to manage the business of the organization.

 Section 3.              Annual Business Meeting: NIATM shall hold an Annual Business Meeting at a date, time, and place to be fixed by the Board.  All efforts shall be made to include the Annual Business Meeting in a regularly scheduled Dinner/Speaker Meeting.  Advanced notice of the Annual Business Meeting shall be given in the pre-meeting mailing to all Regular Members.

 Section 4.              Special Business Meetings: The President with the approval of the Board can call a Special Business Meeting of the membership to conduct matters of timely urgency.

 Section 5.              Dinner/Speaker Meetings: The Board shall organize and hold a number of Dinner/Speaker Meetings each year to promote the purposes of NIATM.  The Board shall set the number of Dinner/Speaker Meetings each year.  Special Business Meetings may be held at such meetings.

 Section 6.              Quorum:  Six (6) Board members shall constitute a quorum at any meeting.

ARTICLE V        STANDING COMMITTEES

 Section 1.              Program Committee: The Program Committee shall consist of the entire Board.  It shall be responsible for setting the number, dates, times, locations, and speakers for Dinner/Speaker Meetings for each year.

 Section 2.              Publicity Committee: The Publicity Committee, chaired by the Secretary, shall additionally consist of the Past President, the Editor, and one (1) other Regular Member appointed by the Secretary, Past President, and Editor with the approval of the Board.  It shall be responsible for mailing notices of all Dinner/Speaker Meetings to the full membership, as well as notifying Board members of all Board meetings.  It shall also be responsible for any publicity outside NIATM, including any media releases.

 Section 3.              Scholarship Committee: The Scholarship Committee shall consist of three (3) Regular Members appointed by the President with the approval of the Board.  The Committee shall be responsible for advertising the scholarships, compiling and distributing application packets, reviewing all applications, selecting the recipients, determining the amount of each scholarship award subject to Board approval, and handling post-selection publicity.

 Section 4.              Nominations Committee: The Nominations Committee, chaired by the Past President, shall consist of the first–year Directors from the 6-12, 13+, and At Large categories.  It shall be responsible for preparing a full slate of nominations for each election.  It shall make every attempt to submit two (2) candidates for each position on the Official Ballot.

ARTICLE VI       AMENDMENT PROCEDURE

 These Bylaws may be amended by a majority vote of the Regular Members present at an Annual Business Meeting.  Any proposed amendments must be submitted to the Board, and must be mailed to all Regular Members in a mailing announcing the Annual Business Meeting.

ARTICLE VII     PARLIAMENTARY AUTHORITY

 Robert’s Rules of Order Revised shall govern the Board in all parliamentary decisions not covered by these Bylaws.

 Adopted at a Special Business Meeting on Wednesday, 17 November 1993.

Amended at the Annual Business Meeting on Thursday, 27 April 1994.

Amended at the Annual Business Meeting on Wednesday, 28 April 2004.

 

 

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